Get Involved

There will be a mandatory pre-Festival Vendor Meeting held on Thursday, September 26, 2024. The meeting will begin at 7:00PM, and will take place at Festival Operations, located in 24th Street Park (2400 Atlantic Ave, Virginia Beach, VA 23451).
Parking Garage is located at 25th Street and Pacific Avenue (336 25th Street, Virginia Beach, VA 23451) at a $2/hour rate)

Locations are, for the most part, on the Boardwalk railing, between 9th and 32nd Streets. The sites are numbered from south to north, along the rail.

Once a concession vehicle has been off-loaded, there is currently only one Neptune Festival free parking option: the Rudee Loop Gravel Lot. This is first-come, first-serve. We strongly suggest you park at the hotel or residence in which you are staying during the event weekend. There are short-term/hourly parking lots and garages located at 2nd Street, 4th Street, 9th Street, 19th Street, 25th Street, and 31st Street. More information and rates can be found HERE.

The Neptune Festival has secured 24-hour roving and stationary security along the boardwalk and in the parks to monitor the Festival and maintain safety. Security presence begins Wednesday, September 25 and ends on Sunday, September 29, 2024. Please ensure that you take your own proper precautions in securing your operation, as the Festival is not responsible for any lost, destroyed or stolen items.

Neptune Festival Boardwalk Weekend is generally a rain or shine event. Every reasonable effort will be made to conduct the Festival as scheduled. Festival Management, in coordination with municipal authorities, weather officials, and other resources, will closely monitor weather conditions before and during events. If weather or other circumstances exists or develop, that in the opinion of Festival Management, would present serious hazards to life or property, Festival events, included Boardwalk Weekend events, in whole or in part, may be adjusted or cancelled at the sole discretion of Festival Management. Only if the entire Festival is cancelled in full, will applicants receive a space fee refund. There will be no pro-rated or partial refunds.

If you are in need of a Tent, Tent Lighting, Chairs, Tables, Linens, etc. prior to the festival, please contact our operations partner — Perfect Event Rentals — for your vending needs. Tent Weights are ONLY available with Tent rentals and cannot be rented separately. Contact Perfect Event Rentals at (757) 428-5987 or view their website HERE.

In accordance with directives from the City of Virginia Beach, the Neptune Festival has implemented regulations regarding booth signage and flags.

All menus and pricing must be prominently displayed during the Festival. Menus and pricing are to be submitted for approval with the application. No changes to the menus or pricing are permitted after initial application submission.

Our ability to provide you with all the resources you need to operate your concession means that we need to have the information before you arrive to set up. If the information we receive is not correct, it will delay getting you set up, it might mean that we can’t provide you with what you need, or might mean additional fees in order to get you started.

You can view the National Electrical Manufacturers Association (NEMA) Chart here for your reference. If you are still unable to determine your plug, we will try to assist.

You can view important electricity / water / trash / waste regulations here.

The Neptune Festival does not sell bagged ice. There are multiple stores throughout the Virginia Beach Oceanfront that sell ice.

If selected for the festival, ALL VENDORS, NON-PROFITS, AND EXHIBITORS are required to maintain a comprehensive public liability insurance policy for personal injury or death, and for property damage occasioned by reason of the operations conducted by Vendor on the leased premises, including products liability, with a minimum combined limit of $1,000,000; said policy to include Virginia Beach Events Unlimited, Inc. t/a Virginia Beach Neptune Festival and the City of Virginia Beach as additional insureds.

Vendor shall furnish evidence of said coverage by and with an insurance company licensed to do business in the Commonwealth of Virginia, evidencing effective dates as 9-27-2024 through 9-29-2024.

A Certificate of Insurance shall be registered in Vendor’s name as it appears on all documents submitted to the Festival Management. Without the Certificate of Insurance on file, you will not be able to be a part of the Festival.

• Important Health Department Regulations
• Temporary Food Service Guide

The Voucher Redemption Program is specific to Food Vendors. All Food Vendors are required to participate.

Neptune Festival Volunteers are provided with a voucher that may be redeemed for a menu item(s) of your choosing (ex. hot dog, funnel cake, hamburger, BBQ, smoothie, beverage, dessert, etc.). You are required to provide a minimum of 2 menu options for the program. The voucher may not be used as a discount for higher dollar menu items. You will retain the vouchers and return them to the Neptune Festival Office by October 16, 2024, and we will send you a reimbursement check for $5.00 for each voucher received.

Festival t-shirts are available for purchase at the official merchandise tents located along the Boardwalk.